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HIV/AIDS Community Information Outreach Program

Request for Proposal

Oak Ridge Associated Universities (ORAU) in support of the National Library of Medicine® (NLM) is pleased to announce the solicitation of proposals from organizations and libraries to design and conduct projects that will improve access to HIV/AIDS related health information for patients, the affected community, and their caregivers.

This Web page is designed to facilitate the application process for organizations applying for funding for the 2019 ACIOP sponsored by the NLM.


NLM recognizes that treatment and management of HIV/AIDS continues to evolve with new scientific breakthroughs, treatment discoveries, and management challenges. People living with HIV and those who care for them need the latest information on HIV/AIDS screening, testing, prevention, and treatment and research. ACIOP is a competitive awards program offered to community-based organizations and libraries to improve HIV/AIDS health information access. The ACIOP provides funding for organizations to design and conduct local projects that will:

Projects must involve two or more of the following information access categories:

Emphasis will be placed upon small businesses and the following types of organizations or arrangements for developing these projects:

  • Community-based organizations (CBO) or patient advocacy groups currently providing HIV/AIDS-related services to the affected community;
  • Public libraries wishing to serve their communities in the provision of HIV/AIDS-related information and resources;
  • Health departments or other local, municipal, or state agencies working to improve the public health in the area of HIV/AIDS-related services;
  • Faith-based organizations currently providing HIV/AIDS-related services to the affected community; and/or
  • Multi-type consortia of the above listed organizations that may be in existence or formed specifically for this project. At least one of the organizations managing the project must be a community-based organization, library, or department of public health.

Awards are offered for up to $50,000.

Submission Deadline, Requirements, and Instructions

Deadline for proposal submission is July 12, 2019 2:00 PM EDT.

Registration Requirement!

  1. Register for a SharePoint account at least 10 business days before submission date.
    1. Complete all fields, including your “Company” or Organization name.
    2. Enter ACIOP Request for Proposals in the field labeled “Site Requested.”
    3. Enter Kelli Bursey in the field labeled “ORAU Point of Contact.”
    4. Click Register.
  2. Once approved, you will receive notification from ORAU Extranet to create a username and password. Note: the link you will receive to activate your password is only good for 24 hours; otherwise you will have to restart the password process.
  3. You will receive a personalized link with your organization’s name from ORAU.
  4. Click the link to submit proposal and attachments.

Request for Proposal (RFP)

NLM is pleased to announce the solicitation of proposals for ACIOP to support organizations to improve access to HIV/AIDS health information for patients, the affected community, caregivers, and the public. To review the RFP* in its entirety please click the button below.
*Amendment 1 to RFP 2019-44273 for the HIV/AIDS Community Information Outreach Program is issued to revise Section IV. Projects Activities & Criteria mandatory criteria #4 and #5: (highlighted accordingly)

Request for Proposal

Offeror(s) must submit questions or requests for clarification electronically and must include “RFP 2019-44273” in subject line, no later than 2:00 pm EDT on June 14, 2019 to Angela Hawn at


  1. ORAU Representations & Certifications
  2. ORAU Supplier Information form
  3. W-9 (October 2018 version)
  4. ACIOP Additional Resources and Information*
  5. Proposal Cover Sheet
  6. Checklist for Submission*
  7. Evaluation Measures Example
  8. Logic Model
  9. Information Access Categories
  10. Cost Breakdown

*Not required for submission with proposal.

Communication Prior to Award

All communications must be directed to the attention of:

Angela Hawn, ORAU Procurement Section Manager
865-576-3050 (office)

Communications with other officials or representatives may compromise the competitiveness of this acquisition and result in cancellation of the solicitation.

Frequently Asked Questions

  1. All awards issued under this solicitation, are Contracts (Purchase Orders).

  2. A Federal grant is a financial assistance mechanism providing money, property, or both to an eligible entity to carry out an approved project or activity. A grant is usually used when there is no substantial programmatic involvement with the recipient during performance of the financially assisted activities.

    A contract is an award instrument establishing a mutually binding legal relationship between the Government (buyer) and a Contractor/Vendor (seller), obligating the seller to furnish/deliver goods, supplies, or services who’s functional and performance qualities are defined in the contract, and the buyer to pay for them. Contract performance is monitored closely to ensure accomplishment of the Statement of Work.

    Unlike grants, payments on contracts are made when work has been completed and invoices are submitted and approved.

  3. This will be a firm fixed price contract. Awarded organizations must submit invoices as work is completed. The Contracting Officer’s Representative will review and approve for accuracy, which will result in payment.

  4. Yes, all vendors need a DUNS number. A DUNS number may be obtained immediately, at no charge, via the Internet at Please note a DUNS number is needed to register in SAM. D&B DUNS Number is a unique nine-digit sequence recognized as the universal standard for identifying and keeping track of over 100 million businesses worldwide. A DUNS number enhances the credibility of your business in the marketplace. It enables potential customers and lenders to easily identify and learn about your company.

  5. For the budget proposed, the numbers should be understandable by reviewers who have no familiarity with the proposed project and can only rely on the information provided in the budget table, the narrative and other supporting documents. For example, $200 for photocopying class handouts needs no further documentation, $10,000 for a consultant needs explanation with regard to who is the consultant, what will that person do, what is the hourly rate, how many hours will the person work, and any other information that helps reviewers understand the project’s intent and activities.

ACIOP RFP 2019-44273 Questions and Responses

  1. Any organization, company, etc. that meets the requirements stated under Eligible Recipients and proposes a project that will conduct, promote or target engagement activities in one of the geographic HIV “hotspots”.

  2. No. Projects must be conducted by and within the U.S. and its territories.

  3. Yes, assuming at least one of the organizations managing the project is also a community-based organization, library or department of public health. See Eligible Recipients.

  4. Yes, if the project will conduct, promote, or target engagement activities in one of the geographic HIV “hotspots” (identified on page 4 of the RFP) as having the highest number of new HIV diagnosis which include 48 counties in the U.S., DC and San Juan, Puerto Rico.

  5. Applicants must clearly indicate how efforts will reach target audience(s) within the 48 counties listed.

  6. Per Section XI. Award Criteria, A. Award Information:
    It is anticipated that multiple firm-fixed-price awards will be made based on the quality and quantity of proposals received. Award amounts may be made UP TO $50,000.00 each.

  7. Yes, if at least one of the organizations managing the project is also a community-based organization, library or department of public health. See Eligible Recipients.

  8. Yes. See Question #1 and 4.

  9. The North American Industry Classification System (NAICS) is the standard used by Federal statistical agencies in classifying business establishments for the purpose of collecting, analyzing, and publishing statistical data related to the U.S. business economy1. ORAU uses NAICS as a basis for their procurements, requiring a NAICS code for each good and/or service provided.

    A size standard (usually stated in number of employees or average annual receipts) represents the largest size that a business may be to remain classified as a small business for federal contracting programs2.

    The NAICS Code and Size Standard for this procurement is identified in Section IX. If your business exceeds an average of $15.0M in annual receipts over a three-year period, you are considered a large business.


    2Table of Size Standards

  10. Per page 9 of the RFP:
    A Checklist for Submission is included as Attachment 6. This checklist is intended to help you; it is not a requirement and does not need to be included in your proposal.

  11. The W-9 will be used for payment. If you are a foreign entity, a separate form will be provided for completion.

  12. ORAU requires general business information in order to add an organization into our payment system.

  13. Per page 12 of the RFP:
    g. Logic Model: Complete the Logic Model (Attachment 8). The logic model is a visual representation of a program that illustrates how planned activities are linked to program results.

    A completed Logic Model is required to be submitted with proposal, per the Evaluation Measures stated on page 15.

  14. Yes.