Uploading an Acceptable Transcript
Once the transcripts have had all Personally Identifiable Information (PII) removed and are combined into a single file in PDF format, the applicant should click “Upload.”
Once a file is uploaded, we recommend that you open the file to verify that the file you uploaded is the correct file and that it is readable.
NOTE: The finished file cannot be larger than 10 MB. If it is larger than 10 MB, most copy centers will be able to reduce the file size.
Scanning a Paper Document
If you do not have a PDF copy of your transcript, you will need to redact the printed copy (see section below about Removing PII from a Paper Document) scan all pages of your transcript and then save them as a single PDF document.
Be sure to scan all pages.
Removing PII from a Paper Document
PII may be redacted/removed in one of two ways:
- To remove PII before scanning the document, we recommend the use of size 4mm white-out tape to cover the Social Security Number (partial or complete), date of birth (partial or complete), and Student ID (numbers, letters, etc.) of all the transcript pages. The use of markers, pens, or pencils is not recommended to mark out PII because the information will often show through after the document has been scanned.
- After scanning the transcript (or if it is already in PDF format), the applicant may use different software packages such as Adobe Acrobat Pro to remove or redact information. (See Removing PII from a PDF Document for instructions on how to electronically redact a document using Adobe Acrobat Pro.)
Converting an Electronic Document to PDF
The program used to save the electronic version of the transcript may provide a tool to convert/print document as a PDF.
If the transcript is in a non-PDF electronic format that does not directly support conversion to PDF, the transcript may be printed, redacted, and scanned (see Scanning a Paper Document) into PDF.
Alternatively, there are some free tools online to convert files to PDF.
Removing PII from a PDF Document
If the transcript is already in PDF format and does not yet have the Personally Identifiable Information (PII) (partial or complete Social Security Number, date of birth, and Student ID) removed from the document, a program such as Adobe Acrobat Pro (different from Adobe Reader) may be used.
- With the document open in Adobe Acrobat Pro, click Advanced (in the menu bar)
- Click Redaction
- Click Mark for Redaction
- Click and drag the box over the desired area (to redact)
- Click Advanced again
- Click Redaction
- Click Apply Redaction
- Save the document