Nomination Guidelines and System
Nominations and letters of support for the Enrico Fermi Award must be submitted online. Once a user account has been established, the online system provides a capability to electronically upload all nomination materials, and includes an automated feature to solicit the required letters of support. Use of this electronic submission system requires that all nomination materials be available in an Adobe Acrobat (PDF) file format. Prior to making a nomination and preparing the required documents, please thoroughly review the Nomination Guidelines.
A complete nomination is made by submitting all of the following required documents:
- a letter of justification
- nominee's curriculum vitae
- nominee's bibliography of
significant publications related to the achievement
- at least three and not more than six letters of
support from individuals who are familiar with the nominee's work
- a suggested citation, thirty-five words or less, summarizing and highlighting the nominee’s achievement
All nomination materials and letters of support for the 2014 Enrico Fermi Award are due by July 31, 2014, 5:00 PM ET. Please note that once a user account has been established, all uploaded files associated with a particular nomination may be accessed, reviewed and/or changed up to the submission deadline.
Online Submission Guide
Establishing a User Account and Entering a Nominee or Updating a Previous Nominee
A new user account is required for each award cycle (year), to either create a new nomination, or to update a prior cycle active nomination. To submit a nomination online, click the Log In button located on the top of the page. Click the Create New Account link and provide the requested log in and contact information. Once a user account has been established, click Continue, and the system will display the Nomination Submission Summary page. To add a nominee, click the Add New Nominee link and the system will display the Nominee Information page, where a nominee’s identification information may be added. Please follow the same steps if you are submitting updated materials for a nominee from a prior year. Once this information has been added, click the Submit button to record it into the system. Next, click the Return to the Summary Page link, and the system will display the Nomination Submission Summary page, where a drop-down list of any nominee(s) associated with a particular User Account may be viewed. Selecting a name from this list activates the Upload Files button, and clicking the Upload Files button opens the Upload Nomination Files page. Additional nominees may be added using the Add New Nominee link.
Uploading Nomination Materials
Uploading files from the Upload Nomination Files screen requires browsing and selecting a previously prepared PDF file for one of the five document types required for a nomination: letter of justification, connection to DOE, curriculum vitae, bibliography or citation. To perform this operation, please browse to the appropriate document file saved locally, select the file to upload, and click the Upload Selected Files button. As convenient, continue to upload all the required documents using this screen. Please be aware that only the most recently uploaded file for any of the nomination materials (letter of justification, connection to DOE, curriculum vitae, bibliography or citation) will be viewed by the online system. This upload activity is displayed in the Upload Summary panel. To view the complete nomination submission history of successfully uploaded files for a nominee, please return to the Nomination Submission Summary page, where the file names, the date uploaded, and the nomination file document type are listed. Uploaded PDF files may not be edited or deleted, but they may be replaced. To replace a previously uploaded file, perform a new upload using the desired replacement file, and this new file will supersede the one in the system. Files may be replaced at any time prior to the submission deadline. Please note that a nominee’s identification information may be edited by clicking the Edit Info button.
Uploading Nomination Materials for a Previous Nominee
Please contact the Fermi Administrator at email@example.com with the nomination name. You will receive a confirmation e-mail within 5-10 business days when the nomination materials have been uploaded.
Soliciting Letters of Support
Soliciting letters of support for a nominee is initiated from the Nomination Submission Summary page by selecting a nominee from the drop-down list and clicking the References button. When clicked, the system displays the Reference Summary Page. Click the Add New Reference link and add the requested contact information for this reference. Once the reference name and contact information have been added on the Letter of Support Reference page, a system generated email request is initiated by clicking the Return to Reference Summary Page link on this page, followed by clicking on the email address of the selected reference shown on the Reference Summary Page. The email message requesting a letter of support from this author, showing the author’s contact information and the text of the message, is displayed. Clicking the Send Email button prompts the system to send this email message, but only after OK is clicked in an “Are you sure …” popup window. NOTE: If a nominee has been submitted for consideration in prior years and you want to use existing letters of support, please enter all reference contact information up to their email address. At this point, please enter firstname.lastname@example.org in the email address input field. Repeat for each previous letter of support you want uploaded as part of the updated nomination. The Administrator will upload these letters of support within 5-10 business days. Solicitation of additional or new letters is made in the same manner from the Reference Summary Page. The list of references, the status of any letters of support uploaded to the system, and their content, may be reviewed by the nominator at any time. A minimum of three letters is required, with an allowable maximum of six. To delete letters completely, or change authors, please follow the instructions on how to replace or delete a file given below. All changes must be made by the submission deadline, with the most recent information saved in the system.
Submitting Letters of Support
Prior to preparing the requested documents, authors are advised to review relevant sections of the Nomination Guidelines. Authors identified to submit a letter of support will receive a system generated email message providing a link to the letter of support upload section of the system. This message will also provide the information required to access this section. Please use this link to load the Letter of Support Upload Site, and enter the information provided in the email message to access the upload system. Once entered, click the Proceed button to display the Select Letter of Support and Upload For... page, where browsing, selection and uploading of previously prepared files is performed [the letter must be in an Adobe Acrobat (PDF) file format]. To upload files from the Select Letter of Support and Upload For... page, browse to the stored document file, select the file to upload, and click the Upload Letter of Support button. A confirmation will appear to notify the author of the success of the upload. Nominators can also view the upload activity and the letters of support in the upload summary area on the Reference Summary Page. Uploaded PDF files may not be edited, but they may be replaced. To replace a previously uploaded file, perform a new upload using the desired replacement file, and this new file will supersede the one in the system. The letter of support upload system remains active until the submission deadline.
Please click the Log Out button on the left navigation panel when exiting the online submission system.
Once you have created your account for the current year, the online submission system allows users to return at any time prior to the award deadline to review progress, or upload additional documents. To return, click the Log In button, and enter the user name and password created during the initial visit. The system will then display the Nomination Submission Summary page.
How to Delete or Replace a File
To replace an existing file, upload a new file which will supersede the old file. Files cannot be directly deleted by users. To delete a document file or contact information in the system, nominators may email email@example.com with the following information: your user name, the nominee's name, and the file name or information that you need deleted. The system administrators will perform the requested action and send a confirmation email message to the requestor.
Help and Contact Information
For additional guidance and assistance, visit the frequently asked questions page or contact us at firstname.lastname@example.org. Questions about the Enrico Fermi Award nominations may be addressed to Dr. Glownia, (301) 903 2411.